Running a business requires a lot of focus, sometimes in multiple areas at once. If you have to manage your own bookkeeping on top of everything else, you could be stretching yourself too thin: time spent tracking expenses, handling payroll, and staying compliant with tax laws could be better spent growing your company.
At USA Tax Gurus, we can free up your time with online bookkeeping services that keep your finances organized, accurate, and compliant. If you need help with payroll, tax filings, or keeping your books balanced, our services could be exactly what you’ve been looking for. Our enrolled agents and licensed CPAs can help you get your books in order. You can schedule a free consultation to discuss your bookkeeping needs with our team.
What Are Online Bookkeeping Services?
At its core, bookkeeping is all about keeping track of your business finances. This includes recording transactions, managing expenses, reconciling bank statements, and confirming everything is in order for tax time. While this work has traditionally been done by in-house teams or dedicated accounting firms, online bookkeeping offers a smarter, more affordable way to stay on top of your finances.
With our virtual bookkeeping services, you benefit from the following:
- Accurate, Real-Time Financial Tracking: Stop wondering where your money is going. We keep your books updated in real time, so you always have a clear picture of your income, expenses, and cash flow. No more last-minute surprises or scrambling at tax time: you’ll always know exactly where your business stands.
- Secure, Cloud-Based Access: Your financial records should be easy to access, not buried in spreadsheets or paperwork. With our cloud-based system, you can check your books anytime, anywhere, from any device. Whether you’re at the office, on the go, or working remotely, your financial data is always at your fingertips.
- Expert Support: You don’t have to handle bookkeeping alone. Our team of experienced professionals is here to answer your questions, manage payroll, ensure tax compliance, and handle reporting. When you need guidance, we’re just a call or email away.
- Affordable Pricing: Professional bookkeeping shouldn’t cost a fortune. Our services give you high-level financial management without the expense of hiring a full-time accountant. You get accurate, reliable bookkeeping at a fraction of the cost—so you can invest more in growing your business.
How Virtual Bookkeeping Works
Virtual bookkeeping is like having a financial sidekick: someone who keeps your numbers in check without taking up space in your office. It’s the same as traditional bookkeeping, only done remotely with the help of online tools.
Here’s how it works:
- You share your financial data through secure cloud-based software. This includes bank statements, receipts, invoices, and everything else related to your business finances.
- Your bookkeeper organizes transactions, reconciles accounts, and makes sure everything adds up. If something looks off, they flag it for you.
Since everything happens online, communication is easy. You can check reports, ask questions, and get updates without scheduling in-person meetings. At USA Tax Gurus, we also use trusted bookkeeping software integrations like QuickBooks, Xero, and Wave, so that your records are always up-to-date and accessible. These platforms sync with your bank accounts, track cash flow, and generate reports automatically, eliminating the risk of human error.
Here are some of the many reasons why virtual bookkeeping is just as reliable as traditional bookkeeping (if not more):
- It’s secure and cloud-based: no more paper receipts or spreadsheets that get lost. Your data is encrypted and backed up, keeping it safe from security breaches or system failures.
- Your books are managed by real financial professionals who emphasize accuracy and compliance, so you don’t have to worry about mistakes.
Unlike traditional bookkeeping, where records might be updated only monthly or quarterly, virtual bookkeeping keeps your finances current, so you always know where your business stands.
Online Bookkeeping Services at USA Tax Gurus
At USA Tax Gurus, our online bookkeeping services ensure your finances are accurate, organized, and always up to date. Whether you need help tracking expenses, preparing financial statements, or making sure your tax estimates are correct, we do it all at a highly competitive rate.
Categorize Transactions in QuickBooks
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Track and categorize every dollar—income, expense, or transfer- Customize categories to suit your industry
- Automate entries for seamless future categorization
- Align categories with your business workflow
- Review and adjust errors for crystal-clear financials
- Streamline reports for instant insights
- Maintain sharp, audit-ready financials
Setting up
Chart of Accounts (COA)
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- Build a custom COA to fit your business needs
- Organize accounts by department, location, or project
- Structure your COA for tax-friendly compliance
- Industry-Specific Account Structure– S-Corp, C-Corp, LLC
- Map accounts for tracking metrics that align with your goals
- Get hands-on guidance to understand and use your COA
- Gain insights that drive smarter financial decisions
Bank
Reconciliations
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- Keep accounts clean with monthly bank reconciliations
- Spot and investigate any discrepancies
- Secure your business with fraud prevention
- Support for multiple accounts
- Syncs across all bank and credit card statements
- Real-time, accurate account balances
- Confident cash flow management with up-to-date records
Prepare
Financial
Statements
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- See profits, losses, and cash flow at a glance
- Get statements tailored for loans, investors, or your growth
- Gain insights into liquidity, solvency, and profitability
- Always timely, always compliance-ready for peace of mind
- Make confident decisions with insights you can actually use
- Real-time, accurate account balances
- Confident cash flow management with up-to-date records
Accounts
Receivable
Services
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- Generate and send out invoices on time
- Track payments and follow up on overdue accounts
- Automated payment tracking for easy and accurate reconciliation
- Aging reports to manage credit risk and unpaid balances
- Strategies for improved cash flow, so you have cash on hand when you need it.
Year-End
Adjusting
Entries
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- Review all transactions to confirm correct income and expense records
- Adjust any misclassifications for accurate year-end financial reports
- Set up accountable plans for expenses and revenues
- Include accruals and deferrals to account for any unpaid expenses or uncollected revenue
- Ensure your books are tax-ready—no need for last-minute corrections
- Ensure compliance with GAAP for smooth tax filing
Estimated Quarterly Advance Tax Calculations
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- Accurate quarterly tax estimates for zero surprises
- Adjusted calculations as your business grows so you don’t over- or under pay
- Review of deductions and credits to minimize your tax liability
- Stay ahead of deadlines with proactive planning
- On-time reminders and guidance on making payments
Accounts Payable
Services
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- Track, review and record all vendor bills and payments
- Timely scheduling to ensure vendors are paid on time– no more late fees missed payments
- Reconcile accounts with vendors to resolve discrepancies
- Categorize all payables by expense type for clear cash flow tracking
- Strategically time payments to optimize and maintain a healthy cash flow
Review &
Categorize
Old Transactions
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- Review past transactions to ensure every dollar is accounted for.
- Identify and correct any discrepancies, missing entries, or misclassifications.
- Reconcile historical accounts to balance your financial books.
- Enhance accuracy of financial reports for better business insights.
- Provide catch-up services and reach out for transaction clarifications.
- Organize old records, so you can see your past and plan for your future
Bring Books
Up To Date
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- Turn cluttered, outdated books into clear, accurate records.
- Revive your bookkeeping, no matter how behind you are.
- Review, categorize, and input all missing transactions.
- Fix errors and reconcile bank and credit card accounts for accuracy.
- Provide a detailed financial report to show your current status.
- Work with you closely to review the updates and make necessary changes.
Here’s how we help keep your books in top shape:
- Updating: Falling behind on bookkeeping happens, but we’re here to get you back on track. Whether you’re months or years behind, we clean up and update your books, so they’re accurate, compliant, and ready for tax season.
- Categorizing Transactions in QuickBooks: Keeping track of every dollar coming in and going out is key to understanding your cash flow. We categorize your transactions in QuickBooks, so your income and expenses are recorded correctly. This makes it easier to see where your money is going and keeps your financial reports accurate at all times.
- Preparing Profit and Loss Statements and Balance Sheets: Your profit and loss statement (P&L) and balance sheet give you a snapshot of your financial health. We generate these reports so you can easily track revenue, expenses, and overall profitability. Understanding your numbers helps you make informed decisions about budgeting, investments, and growth.
- Preparing Financial Statements: Accurate financial statements are critical for tax filings, securing loans, and tracking your company’s progress. We prepare all key financial documents, including income statements, cash flow reports, and balance sheets, so you always have a clear view of your financial position.
- Accounts Payable Services: Paying vendors on time keeps your business running smoothly and maintains strong relationships. We track, manage, and process payments, so that your bills are paid in full and on schedule.
- Accounts Receivable Services: Getting paid on time is just as important as paying your bills. We monitor and manage outstanding invoices, send reminders, and help improve cash flow by making sure you receive payments promptly.
- Bank Reconciliations: Errors and discrepancies in your bank statements can cause major headaches. We reconcile your bank accounts regularly to make sure every transaction is accounted for and your books match your bank records. This helps prevent overdrafts, fraud, and mistakes.
- Reviewing and Categorizing Old Transactions: If your books are a little messy (or a lot messy), we review and properly categorize old transactions, ensuring everything is correctly recorded. This helps clean up errors and makes future bookkeeping easier.
- Estimated Quarterly Advance Tax Calculations: Staying ahead of your taxes is key to avoiding penalties. We calculate your quarterly estimated tax payments, so you know exactly how much to set aside. No more surprises at tax time: we help you stay on track and prepared.
- Year-End Adjusting Entries: At the end of the year, your books need adjustments to reflect depreciation, accruals, and other financial updates. We handle year-end adjusting entries, so your financial records are accurate before filing taxes.
At USA Tax Gurus, we make bookkeeping simple and stress-free. Let us handle the numbers while you keep your business on the path to success.
Industries We Serve
USA Tax Gurus can provide bookkeeping services to any service-based businesses. We work with clients across many different industries, including:
- Marketing agencies
- IT companies
- Travel agencies
- HR agencies
- Consulting firms
- Cleaning companies
- Landscaping companies
- Law firms
- Beauty salons
- Yoga studios
- Gyms
How Much Do Online Bookkeeping Services Cost?
One of the biggest benefits of virtual bookkeeping is its affordability. Instead of paying for a full-time, in-house accountant, you get expert financial management at an affordable rate. At USA Tax Gurus, our bookkeeping services start at just $399 per month, with scalable options available to match your business needs as they change.
When you compare the average cost of an in-house accountant ($50,000 – $100,000 per year) or a traditional accounting firm ($1,000+ per month), making the switch to an online bookkeeper is a significant cost savings. With USA Tax Gurus, you get expert bookkeeping, payroll management, and tax support. Plus, we handle everything for you, so you can spend less time on finances and more time running your company.
Learn More About Online Bookkeeping Now
Managing your books shouldn’t take time away from running your business. At USA Tax Gurus, we handle everything from bookkeeping and payroll to tax filings, so you can dedicate more time to scaling your company, increasing profits, and reaching your goals this year. Our expert team ensures your finances are accurate, organized, and compliant. No more last-minute scrambling or expensive mistakes: just clear, reliable numbers to help you make smarter decisions. Book a meeting with us today and see how we can help you streamline your finances and set your business up for success.
