Online Small Business Tax Preparation

Running a small business means you’re responsible for every piece of the puzzle, including the part most people would rather avoid: taxes. Between tracking expenses, setting money aside for quarterly payments, and figuring out which deductions apply to your industry, it can feel like the rules are always shifting. That’s especially true once you start hiring help, selling across state lines, or preparing to raise prices.

USA Tax Gurus offers online tax preparation built for small business owners. We know that what starts as a side gig or new venture can quickly grow into something that needs reliable tax preparation and filing support. Whether you’re operating as a sole proprietor, LLC, or corporation, our team helps you stay in good standing with the IRS and your state revenue office.

Why Hire Us for Your Small Business Tax Preparation?

When you have a business,  you’re handling dozens of moving parts, and your taxes need to reflect all of them. From client payments to software subscriptions, your records need to be accurate and categorized correctly to avoid errors on your return. 

At USA Tax Gurus, we work with business owners in all industries to prepare tax filings that make sense for how they operate, how they earn income, and how they plan to grow. If you’ve fallen behind on paperwork or have incomplete records, we’ll help clean them up and get your returns submitted on time.

Below are a few reasons why small business owners trust USA Tax Gurus with their tax preparation needs:

Benefit	Why It’s Important
Full-Service Remote Support	You don’t have to visit an office or mail in paperwork. We use secure online tools to collect your documents, prepare your returns, and walk you through the results.
Experience With Small Business Structures	We’ve worked with sole proprietors, LLCs, S corps, and C corps. We know how to prepare Schedule C returns, file S corp elections, and manage multi-member partnerships so the tax filings reflect the way your business is set up.
Clean Recordkeeping That Matches IRS Forms	We help organize your books so that they match forms like the 1099-K, 1099-NEC, or W-2. This reduces the risk of mismatched numbers that trigger red flags or delay your return.
Quarterly Tax Planning Support	If you owe estimated taxes, we calculate and remind you when they’re due. This keeps you from falling behind or facing penalties when tax season rolls around.
Audit-Ready Documentation	If the IRS asks questions, we make sure your numbers are backed up by clean reports and organized records. We can respond on your behalf and provide the information they request.
Tax Software Integration	We connect your accounting system with tax software or help you migrate to one that fits your needs. That way, your income, expenses, and payroll all feed into one place.

Common Tax Challenges Small Business Owners Face

Preparing taxes on your own can lead to expensive errors, especially if your business is growing or your income comes from multiple sources. Many small business owners start with simple spreadsheets or bank statements and find themselves overwhelmed when it’s time to file. Even small reporting errors can lead to IRS notices, missed deductions, or overpaid taxes.

The IRS expects business owners to track expenses carefully, separate personal and business accounts, and file the right forms at the right time. If you’re unfamiliar with how estimated taxes, pass-through income, or payroll taxes work, it’s easy to miss deadlines or apply the wrong rules. Every year, we help business owners fix common errors before they cause long-term issues.

Challenge	How USA Tax Gurus Helps
Mixing Personal and Business Expenses	We help separate your transactions so only business costs show up on your return. This lowers audit risk and makes it easier to track what you actually spent to run your business.
Missing or Inaccurate Records	We organize your receipts, invoices, and income reports so nothing gets lost. If you’ve been using spreadsheets or have months of missing data, we can help get everything cleaned up.
Unpaid Quarterly Taxes	Many small business owners don’t realize they’re expected to pay taxes quarterly. We calculate what’s owed and send reminders with payment links so you stay on schedule.
Incorrect Use of Business Structures	Using the wrong entity type can raise your taxes or expose you to unnecessary reporting. We review your current setup and help you switch to a better option when it makes sense.
Confusing Tax Forms and Schedules	We prepare and file your Schedule C, 1120-S, or other required forms so they’re accurate and submitted on time. We explain what each form means in plain terms, so you’re never left guessing.
IRS Notices or Late Filings	If you’ve missed a filing deadline or received a notice, we help correct the issue and communicate with the IRS to resolve it quickly.

At USA Tax Gurus, our online small business tax preparation services start at $499 per month. Contact us to learn more!

Our Online Small Business Tax Preparation Services

Preparing taxes for a small business means tracking income, recording expenses, and filing the correct forms based on how your business earns money. If your records aren’t organized or your totals don’t match what the IRS expects, you could end up with missed deductions, a delayed return, or even worse, an audit. At USA Tax Gurus, we help small business owners prepare and file returns that match their activity and stay on track with what’s required.

Business Tax Return Filing

We prepare and file federal and state returns based on how your business is registered. This includes returns for sole proprietors, LLCs, and corporations. Before anything is filed, we check your totals, make sure each item is in the right place, and confirm that your return matches your records.

Quarterly Tax Estimates

If you’re expected to send in payments during the year, we help calculate what you owe and remind you before each deadline. You’ll also receive easy-to-follow steps for submitting those payments online. This keeps you from falling behind or running into penalties when tax season arrives.

Year-End Review

Before filing, we review your books to catch missing entries or items that need to be updated. If we find something that should be adjusted, we help you clean it up. This makes it easier to report totals that reflect how your business actually performed.

Entity Filing Help

If your business setup has changed or you’re thinking about making a switch, we walk you through your choices and help complete the filings. That might mean moving from sole proprietor to LLC or electing S corp status. We’ll make sure your return reflects the right information based on your registration.

Personal Tax Filing with Business Income

Most small business owners need help with both business and personal returns. We handle both at the same time, making sure your income is recorded properly and nothing gets repeated. This can save time and help you avoid mistakes that cause delays or questions from the IRS.

Help with IRS or State Letters

If you receive a letter from a tax agency, we’ll help explain what it means and what steps to take. We can prepare the response and send in the needed records. In most cases, that’s all it takes to clear up the issue and move on.

Who We Serve: Small Business Owners in Every Industry

Each business owner tracks income in a different way, depending on how they get paid and what tools they use. Some rely on platforms like Stripe or PayPal, while others invoice clients directly or sell goods through online stores. We adjust our support to match how your income comes in, how you record expenses, and which tax forms you’re expected to file.

Sole Proprietors and Freelancers

If you’re running a business under your own name, we help organize income, record deductible expenses, and file your Schedule C return. This includes sorting payments, tracking software or supply costs, and making sure your records support each deduction. We also calculate and send reminders for quarterly payments so you’re not caught off guard.

Single-Member and Multi-Member LLCs

We work with business owners who operate as LLCs and file based on how the company is taxed. If you’re filing as a disregarded entity, we prepare the return under your personal name. If you have a multi-member LLC, we prepare partnership forms, separate each owner’s income, and track any shared costs.

S Corporations

If your business has elected S corp status, we handle the Form 1120-S and prepare Schedule K-1s for each shareholder. We also help track payroll, dividends, and deductions tied to business operations. Our team makes sure these numbers match across your business and personal returns.

Contractors and Service Businesses

We assist service providers like consultants, tradespeople, and digital freelancers with organizing income and expenses. That includes handling payments from multiple sources and listing eligible business costs such as mileage, equipment, or software subscriptions. We prepare your returns using records that reflect how your work is billed and paid.

Online Sellers and E-Commerce Brands

For those selling products online, we help track sales, returns, fees, and software costs by platform. If you’re using sites like Amazon, Shopify, or Etsy, we connect those reports to your books and help organize the data for tax time. We also assist with sales tax reporting if you’re registered in multiple states.

How to Work With Us

What If You Haven’t Filed Your Business Taxes for a Few Years?

If you haven’t filed in one or more years, we can prepare the missing returns and help you bring your account back up to date. We start by reviewing whatever records you still have, such as bank statements, receipts, invoices, or accounting software exports, and use those to rebuild your income and expense history. If items are missing, we’ll let you know what’s needed and help fill in the gaps with available documentation or estimates based on typical spending. 

Each return is prepared in the correct order, with the right forms for your business type. If the IRS has sent you letters about missing filings, we can respond on your behalf, explain the corrections, and submit everything directly.

Can You Deduct Part of Your Rent or Internet Bill if You Work From Home?

If you use a portion of your home only for business, you can usually deduct part of your rent, utilities, and internet costs on your tax return. The IRS allows a home office deduction if the space is used regularly and exclusively for work. 

We help calculate the percentage of your home that qualifies based on square footage or number of rooms, depending on which method applies to your setup. This percentage is then applied to monthly bills like rent, electricity, heat, and Wi-Fi. We also record eligible expenses for things like business insurance, home repairs in the office area, and cleaning supplies. These deductions lower your taxable income and are listed in the correct section of your return.

Need Online Tax Preparation Services for Your Small Business? 

If you’re collecting payments, paying contractors or suppliers, recording business expenses, and preparing for tax deadlines, the work can pile up fast. Without organized records, it’s easy to miss filing dates, overlook important deductions, or report incorrect numbers. At USA Tax Gurus, we’ll review your financials with you, prepare the correct tax forms based on your business type, and file everything with the IRS and your state. If you’re ready to take tax prep off your plate and want a team that handles tax filings on time and with clean, accurate records, we’re here to help. To get started, please fill out a contact form or call 213-204-8737 today.